By combining integrations, collaboration tools, Groups, Tasks, and Updates, Notebird creates a complete system for relationship-based ministry and long-term pastoral care.

Notebird is a pastoral care and people management platform designed to help churches and organizations organize care information, assign follow-up tasks, and collaborate as a team.

Whether you are tracking prayer requests, hospital visits, counseling notes, or volunteer follow-up, Notebird centralizes everything in one secure place so your team can stay organized and provide consistent care.

This article provides a high-level overview of the core concepts and setup steps to help you get started quickly.

Notebird helps your organization:

Together, these features create a centralized system for pastoral care and relationship-based ministry.

Most organizations begin by connecting Notebird to their church management software so their people data stays up to date automatically.

Notebird integrates with:

You can also import data from many other systems using CSV files.

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Once your data is synced, the next step is inviting pastors, staff, volunteers, and care leaders to collaborate.

Notebird allows you to:

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Notebird does not currently offer a native App Store or Google Play app, but it is fully optimized for mobile devices.

By saving Notebird to your phone’s home screen, you can quickly access your care information from anywhere.

This is perfect for:

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A Group is simply a collection of people your team cares for.

Groups help you organize people based on ministry areas, care needs, or shared characteristics.

Examples include:

Groups make it easy to assign updates, manage permissions, and focus your care efforts.

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Tasks are follow-up action items assigned to users.

They help your team track responsibilities such as:

Tasks can include due dates, recurring schedules, notifications, and attachments.

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Updates are notes and interactions recorded about a person.

They create an ongoing care history that helps your team stay informed and work together.

Examples include:

Updates can be categorized using Update Types, assigned to Groups, and marked as Restricted when privacy is needed.

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Reporting helps you measure care activity and better understand how your team is serving people.

Reports transform the updates, tasks, and interactions entered into Notebird into meaningful insights that help your team stay informed, identify trends, and make better decisions.

Examples include:

Reports can be filtered by date range, user, group, and update type to provide a clear picture of your ministry activity.

Whether you are reviewing a single person’s care history, identifying profiles that have not been updated recently, or analyzing team activity over time, reports help you understand how your ministry is caring for people.

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Here is a simple workflow many organizations use:

This workflow helps your organization create continuity in care and ensures important information is never lost.